EAI :: Frequently Asked Questions

Fall 2024 Clubs

During registration, go to each listing for detailed information on dates and time.

Open Enrollment / Early Bird Registration

EAI offers open enrollment, with a specific registration start date. Club fees for the first four days of each registration period will include Early Bird pricing! After the four-day Early Bird window, online registration will be available for an additional $10 per club. However, we urge all parents to take advantage of early bird enrollment so minimum enrollment numbers can be met and accurate rosters can be distributed to instructors and home rooms prior to club start dates.

Club Cancellations and Make-Up Sessions

EAI will notify club students one hour ahead of club start time if severe weather will require an in person, outdoor club to be cancelled. There is one rain day makeup on the schedule for each club. If more than one severe weather day occurs, no refunds will be provided.

How Many Clubs Can My Child Sign up For?

Each child may sign up for as many clubs as he or she would like as long as the times do not overlap (i.e. multiple clubs on the same day/time.) Students are registered in clubs on a first come, first served basis. If your child’s first choice isn’t available this session, EAI will try to offer this same club in a future session.

Refunds

In many situations, class enrollment determines our ability to offer a class and pay our instructors. Because of this, there will be no refunds issued after confirmation notes have been sent.

Financial Aid/Scholarship Fund

Families receiving lunch assistance during the school year may take one class per semester without charge. Additionally, if you do not qualify for lunch assistance, but your financial situation prevents your child from registering, please contact Mr. Wiebe 240-740-1100. All inquiries are confidential.

Accommodations and Health Concerns

Families are encouraged to contact EAI or the club vendor with questions about what to expect each week and to provide EAI with pertinent information regarding any special needs, health concerns, and allergies. This should be done when you are adding your child to the system - there is a box for Allergy/Medical Issue/Accommodations under the My Student Tab. If your child receives accommodations during the school day through MCPS, please consider whether he/she will require assistance to participate in the club, and, if so, please arrange for added support to ensure a positive, fun and successful experience for your child.

Behavior Policy

Students are expected to:

¨ Follow cooperatively and politely all directions given by the instructor,

¨ Treat others with respect,

¨ Keep hands, feet, and objects to himself/herself,

¨ Be where he/she belongs at all times, and

¨ Take responsibility for his/her behavior

¨ Student must be present during the school day to participate in after school club.

If a child is not willing or able to follow these expectations, the following consequences will result:

¨ 1st time – Warning to student and parent;

¨ 2nd time – Child will be asked to leave club. (There will be no refunds.)

¨ All physical altercations will result in immediate removal
from the club

Parents are expected to:

¨ Pick up their children at club published dismissal time.

EAI reserves the right to prohibit a parent from registering their child for the after school clubs program if they do not follow the policies and procedures outlined above.

Instructor Screening and Safety

EAI requires all instructors, coaches and club administrators — all adults who come into contact with students — to submit background checks and complete the MCPS mandated Child Neglect and Abuse training. Vendors must alert EAI if they are sending a substitute teacher or aide and EAI must have the substitute’s background check on file.

What if my child gets injured during a club?

Children will always be supervised, and we take precautions to prevent accidents from happening. In the event of an accident, EAI will notify the parent(s). Our staff is not authorized to provide medical care. While Enrichment Academies does not provide medical care, the onsite Club Administrator will apply band-aids for minor cuts and bruises.